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4 Top Tips On How You Can Work More Efficiently As A Virtual Assistant

Running your own home business as a virtual assistant can be rewarding, but requires a lot of time, energy and hard work. As a virtual assistant, you’ll find that you need to have a good work ethic and be committed to the work to be able to effectively improve your profits from it. If you find you’re not making as much money as you’d like to from your home business venture, then this expert guide will give you the run down on the top tips on how you can work more efficiently as a virtual assistant while improving your profit margin. Let’s take a look.

Best Practices To Improve Work Efficiency


1. Improve Your Skill Diversity

Skill diversity is the key to not only working more efficiently but to also improving your profit margin when you work from home. If you’re currently only applying one skill set to your home business then you Efficientneed to work out more ways you can diversify yourself to deliver more to your potential clients. Job careers as a virtual assistant are almost endless. With the latest technology you can easily improve your skills and branch out into more career options that can make you additional money. It’s a good idea to work out what skills you have and how you can take these skills and turn them into a profitable avenue. Here’s some things that you can try to branch out into depending on what you do now:

  • Complete online research for clients who require fact driven information they don’t have time to find.
  • Write content for websites and clients.
  • Copy and paste items or upload items to a website.
  • Complete database entries.
  • Create data presentations in PowerPoint.
  • Managing emails for clients.
  • Complete social media tasks such as uploading comments, answering questions, and showcasing new products on social media platforms.
  • Schedule client or business meetings.
  • Design and create websites

All these and more can be done from home depending on your skill set. If you’re not skilled, learn the skills. There’s many training courses online, sometimes for free, that you can utilize to help you become more versatile as a virtual assistant.

2. Set Target Goals Each Day

It’s a good idea to set target goals each day to work towards. If you’re new to being a virtual assistant, you’ll find it hard at first to focus on your job, especially when you have other luxury home items that you could have more fun with. This is where commitment to your job is a necessity. If you want to make money and be more efficient you need to be committed and set goals each day. Your daily goals will help drive you to getting the work done on time. If you manage to finish your daily goal, you can either reward yourself by having the rest of the day off, or completing some of the goals for the next day to get you ahead. This will help you to complete more work more efficiently which in turn will give you more money in your pocket. Remember when working as a virtual assistant from home, the amount of money you earn is dictated on how much you work.

3. Set Your Rates and Stick To Them

When starting out, one of the biggest mistakes you can make is having no rates set or you set yourself below the normal pay rate. You generally do this because you’re not confident with what you’re doing, but in truth, you wouldn’t be working as a virtual assistant if you didn’t know how to do it. Try to compare what others are charging in the same niche as you and work around this rate. You don’t want to overcharge the client because you won’t get continuous work. You don’t want to undercharge either as this will cause you to lose out for the time that you spend on the work. Setting your rates right in the middle will help you to become competitive but will also show your clients you are serious and confident. You will also feel more motivated to work if you’re getting a good return from it.

4. Keep Your Work Day Simple

When working as a virtual assistant you need to be able to keep your work day as simple as possible. Try not to overthink or over complicate the task at hand as this will lead to time delays and a drop in the quality of work that you deliver. If you’re inundated with many tasks to complete it’s a good idea to write them down from the top priority ones to the ones that have a longer deadline. In organizing your day and your projects, you’ll have a clear mind each day of what needs to be done, and which ones you need to start on first.

To also keep your day as simple as possible. Here’s some programs that can help with different aspects of your day.

  • Communication With Clients/Employees – Skype or Google Hangouts.
  • Sharing Files With Clients/Employees – Dropbox
  • Managing Projects From Client/Employees – Basecamp/Asana

By utilising these programs above, you have a higher chance of really improving you work efficiency. The more work you get done, the more money you make.


When it comes to working more efficiently as a virtual assistant and making more money, there’s a few different things you can do as seen above. However, when it comes down to it, if you have the drive within you to succeed, you can make your home business a marketing enterprise success.

Steven McMeechan

Steven McMeechan is a strategic marketing and communications specialist with over twenty years’ experience in senior marketing management roles across a range of industries including Information Technology and Financial Services. He works for Capstone Financial Planning and lives in Melbourne Australia.

About Kuhn Consulting & Design

Abigail Kuhn is a Talent Empowering Business Coach and Business Designer who helps women to free themselves of the corporate world and begin living their dreams. Abigail has been in business for 15 years and knows that it takes hard work, determination and lots of sweat, tears and even sometimes blood (you know paper cuts) to be successful. Abigail Kuhn's signature program is 90 Days to Be Your Own Boss: Ditch Corporate and Work From Home. Abigail is mother to twin girls, proud wife of a Historical Whiz and Amazing Teacher and together they reside in the great state of North Carolina where they enjoy lots of great sunshine and sometimes a hurricane/tropical storm or two.

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